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Managed Services Pricing Calculator

Your per-user price should come from your costs, not a competitor's website. Put in what it costs you to support a user and the margin you want, and get the price that gets you there.

Calculator · Finance · v2 · Sep 29, 2026

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Tooling is everything you pay per user: RMM, security, backup, licenses you resell. Hours are the support time an average user takes a month.

Cost per user—

Price per user—

Monthly total—

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How to Read the Result

The price per user is what to charge so that the margin you chose is left after tooling and labor. The margin is on price, not a markup on cost: a 40% margin on a cost of 60 is a price of 100, not 84.

When Not to Use It

Do not use it for a client whose users are very unequal, like a few power users and many light ones; price those per device or per tier. And check the hours figure against your own ticket data before you quote, because it moves the price more than anything else here.

Version History

  1. v2 · Sep 29, 2026 · Spelling changed to US English.
  2. v1 · Sep 23, 2026 · First version.

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